Brightside Yoga Studio LLC: Photo & Media Release Template

1. Quick Note

• What this is tailored for: An ongoing release that students and guest instructors sign once, for example at registration or check-in. It covers group photos and short video clips taken during weekly classes and the quarterly outdoor "Yoga in the Park" events. It covers organic social media, your website, your email newsletter, printed flyers, and paid Instagram ads.
• Duration assumption: "Several years" isn't a fixed period, so I assumed no fixed end date, combined with the signer's right to opt out at any time (as you requested). An alternative fixed-term clause is included in brackets if you'd prefer a set number of years.
• Compensation assumption: Since there's no payment, the release says so. An optional bracketed line lets you offer something small (such as a class pass) if you decide to.
• Teens 14-17: Because teens attend family classes, a Parent/Guardian Consent add-on is included. The parent or guardian signs it, not the teen. Names are set to first name only or no name, matching your practice.
• Media covered: Photos, video, and the voice or audio captured in video clips. I left out written quotes and testimonials because you didn't mention collecting them. If you start doing testimonials, add a separate clause and get specific approval of the wording.
• Passersby: A release only covers people who sign it. Passersby at park events aren't covered by this document. See the Practical Tips for ways to handle them.

2. The Release

Brightside Yoga Studio LLC Photo & Media Release

Studio address: [STUDIO ADDRESS] Contact for questions or opt-outs: [CONTACT EMAIL] | [PHONE, OPTIONAL]

1. Who This Is Between

This release is between Brightside Yoga Studio LLC ("the Studio," "we," "us") and the person signing below ("you"). If you are signing for a teen, please also complete the Parent/Guardian Consent section.

2. What It Covers

This release covers photos and short video clips the Studio or its helpers take of you during:

• Weekly classes at the Studio, and
• "Yoga in the Park" events and other Studio events [ADD ANY OTHER EVENT TYPES].

The media may include your image, likeness, and voice or other sounds captured on video. It may also include your first name, if you choose that option in Section 9.

This release applies to classes and events you attend from the date you sign until you withdraw consent (Section 10).

3. How We May Use It

You give the Studio permission to use the media to share and promote the Studio's classes, events, and community, in the ways you select in Section 12. These include:

• a. The Studio's Instagram and Facebook accounts
• b. The Studio's website
• c. The Studio's monthly email newsletter
• d. Printed flyers and posters displayed at local businesses such as cafés
• e. Paid advertising, including paid or "boosted" Instagram ads

We may also use the media for similar purposes that promote the Studio, such as a new social media platform that replaces one listed above or an in-studio display. We will not use the media to suggest that you personally endorse a specific product, service, or statement unless we get your separate written permission first.

4. Editing

We may crop, resize, color-correct, trim, add text or music to, and combine the media with other photos or footage. We will not edit the media in a way that is misleading, that changes what you were doing, or that a reasonable person would find embarrassing or unflattering.

5. Ownership

The Studio owns the photos and videos it creates or commissions. This release gives us permission to use your appearance in them as described here. You may share Studio posts you appear in on your own personal social media.

6. Duration and Territory

Option A (no fixed end date): This permission has no fixed end date and continues until you withdraw it under Section 10.

[Option B (fixed term): This permission lasts for [NUMBER] years from the date you sign, unless you withdraw it sooner under Section 10. After that, we will not start any new uses of the media.]

Because online content can be seen anywhere, this permission is not limited to a particular geographic area.

7. Compensation

You will not be paid or receive anything of value for appearing in the media. [Optional: As a thank-you, you will receive [DESCRIBE, e.g., ONE FREE CLASS PASS].]

8. No Obligation to Use

The Studio does not have to use any photo or video of you.

9. Name Use

Please choose one:

• ☐ You may use my first name only with photos or videos of me.
• ☐ Please do not use my name at all.

The Studio will never publish your last name, contact details, or other personal information with the media.

10. Opting Out or Withdrawing Consent

You can change your mind at any time by emailing [CONTACT EMAIL] or telling a staff member at the front desk, who will note it in writing. After we receive your request:

• We will stop new uses of media featuring you.
• We will remove or hide posts featuring you from the Studio's own website and social media accounts within [NUMBER] business days, where reasonably possible.
• We will not include you in future flyers, newsletters, or ads.

Please note: We can't always recall media that has already been shared. This includes flyers already printed and handed out, newsletters already sent, ads that have already run, and posts that other people have saved or reshared. In group photos where removing you isn't practical, we may crop or blur you, or retire the photo from future use.

You can also ask us not to photograph you at a particular class or event (see Section 12).

11. Release of Claims

As long as the Studio uses the media as described in this release, you agree not to bring claims against the Studio, its owners, staff, or contractors for that use. This