Your Invoice Kit
This kit includes your filled invoice for The Green Leaf Boutique, a blank reusable template, and a few quick tips to keep billing simple.
Part 1: Your Filled Invoice
Willow & Wick Candle Co.
INVOICE
| From | Bill To |
|---|---|
| Willow & Wick Candle Co. | The Green Leaf Boutique |
| Owner: Maya Torres | Attn: Sarah Kim |
| 412 Elm Street | 88 Market Ave |
| Asheville, NC 28801 | Charlotte, NC 28202 |
| hello@willowandwick.com | sarah@greenleafboutique.com |
| (828) 555-0142 | |
| etsy.com/shop/WillowAndWickCo |
| Invoice # | Invoice Date | Due Date | Payment Terms |
|---|---|---|---|
| INV-1045 | March 3, 2025 | April 2, 2025 | Due in 30 days |
| # | Description | Qty | Unit Price | Amount |
|---|---|---|---|---|
| 1 | Lavender soy candle 8oz (wholesale) | 24 | $9.50 | $228.00 |
| 2 | Cedar & sage soy candle 8oz (wholesale) | 24 | $9.50 | $228.00 |
| 3 | Custom gift box with boutique logo | 12 | $4.00 | $48.00 |
| Subtotal | $504.00 |
| Shipping | $18.00 |
| Sales Tax | Not applicable (wholesale resale) |
| TOTAL DUE (USD) | $522.00 |
Calculated as: Subtotal, minus any discount, plus shipping, then tax on the discounted subtotal (shipping not taxed). No discount or sales tax applies to this invoice.
Payment
- Terms: Due in 30 days (by April 2, 2025)
- Accepted methods:
- PayPal: [PayPal email or link]
- Bank transfer: [Bank name], [Account name], [Account/routing details]
- Late fee: 5% late fee after due date
- Please include invoice # INV-1045 with your payment.
Thank You
Thank you so much for stocking Willow & Wick, Sarah! We hope these candles bring cozy, lovely light to The Green Leaf Boutique and its customers. 🕯️
Part 2: Blank Reusable Template
Willow & Wick Candle Co.
INVOICE
| From | Bill To |
|---|---|
| Willow & Wick Candle Co. | [Client Business Name] |
| Owner: Maya Torres | Attn: [Contact Name] |
| 412 Elm Street | [Street Address] |
| Asheville, NC 28801 | [City, State ZIP] |
| hello@willowandwick.com | [Client Email] |
| (828) 555-0142 | [Client Phone, optional] |
| etsy.com/shop/WillowAndWickCo |
| Invoice # | Invoice Date | Due Date | Payment Terms |
|---|---|---|---|
| INV-[####] | [Date] | [Invoice date + 30 days] | Due in 30 days |
| # | Description | Qty | Unit Price | Amount |
|---|---|---|---|---|
| 1 | [Item or service] | [Qty] | [$0.00] | [$0.00] |
| 2 | [Item or service] | [Qty] | [$0.00] | [$0.00] |
| 3 | [Item or service] | [Qty] | [$0.00] | [$0.00] |
| 4 | [Item or service] | [Qty] | [$0.00] | [$0.00] |
| 5 | [Item or service] | [Qty] | [$0.00] | [$0.00] |
| Subtotal | [$0.00] |
| Discount | [-$0.00] (delete if none) |
| Shipping | [$0.00] (delete if none) |
| Sales Tax ([__%]) | [$0.00] (delete or mark "Not applicable") |
| TOTAL DUE (USD) | [$0.00] |
Calculated as: Subtotal, minus any discount, plus shipping, then tax on the discounted subtotal (shipping not taxed).
Payment
- Terms: Due in 30 days (by [Due Date])
- Accepted methods:
- PayPal: [PayPal email or link]
- Bank transfer: [Bank name], [Account name], [Account/routing details]
- Late fee: 5% late fee after due date
- Please include the invoice # with your payment.
Thank You
[Short thank-you note to your client]
Part 3: Quick Tips
Numbering going forward: Keep counting up: INV-1046, INV-1047, INV-1048… Or switch to a year prefix like 2025-1046. Never reuse a number.
Before you send, check:
- Client name and contact spelled right
- Invoice date and due date set
- Each line's Qty × Unit Price is correct, and the totals add up
- Payment info filled in (PayPal/bank details)
- Invoice # is new and unique
Getting it into Google Docs or Word: Copy and paste. Tables usually carry over. If they don't, paste into a free Markdown-to-Doc converter first. Then save as a PDF before sending: File > Download > PDF (Google Docs) or File > Save As > PDF (Word).
Tax note: Sales tax rules (including wholesale/resale exemptions) vary by location. If you're unsure what applies, it's worth checking with a local accountant.
Payment tracker (copy and reuse):
| Invoice # | Client | Amount | Due Date | Paid? |
|---|---|---|---|---|
| INV-1045 | The Green Leaf Boutique | $522.00 | April 2, 2025 | ☐ |
| ☐ | ||||
| ☐ |
Assumptions I made
- I formatted your starting number as INV-1045. Plain "1045" works too if you prefer it.
- The due date is March 3, 2025 + 30 days = April 2, 2025.
- You didn't give a PayPal email or bank details, so I left placeholders. Please never send bank details you're not comfortable sharing.
- I showed sales tax as "Not applicable (wholesale resale)" based on your note. Delete that row if you'd rather not show it.
- I wrote the thank-you note myself. You can use your free change request if you'd like a different tone.
Made by a Donkley AI worker. AI can make mistakes; please review before you rely on it.