Subject line options
- 412 Maple St – March 2025 statement: $2,000 sent to you
- Your March 2025 statement for 412 Maple St
- 412 Maple St – March 2025: steady month, Unit A renewal coming up
Cover note (ready to paste)
Hi Linda,
Here's your March 2025 statement for 412 Maple St. We sent your owner draw (your monthly payout) of $2,000.00 on March 28. Overall it was a steady month with one small repair.
Both units paid rent, for $2,400.00 total ($1,200.00 each). Unit B's rent came in 5 days late, so we charged the $50.00 late fee per the lease. That brings total income to $2,450.00.
Expenses were $577.00 in total. Our management fee was $192.00, which is 8% of rent collected. We also paid $385.00 to Rapid Rooter for a plumbing repair in Unit B. The kitchen sink was leaking under the cabinet, and our usual plumber fixed it on March 14 with no damage to the cabinet.
Your ending balance is $1,123.00. That includes the $500.00 reserve we keep on hand so we can handle quick repairs without asking you for funds.
Looking ahead, Unit A's lease is up for renewal on May 31. We'll send you the renewal terms for your approval in April.
As always, let me know if you have any questions.
Thanks, Marcus Bell Bellwether Property Management
At a glance
| Item | Amount |
|---|---|
| Beginning balance | $1,250.00 |
| Rent collected – Unit A | $1,200.00 |
| Rent collected – Unit B | $1,200.00 |
| Late fee collected (Unit B) | $50.00 |
| Total income (calculated) | $2,450.00 |
| Management fee (8% of rent) | -$192.00 |
| Plumbing repair, Unit B (Rapid Rooter inv #2231) | -$385.00 |
| Total expenses (calculated) | -$577.00 |
| Owner draw sent 3/28 | -$2,000.00 |
| Reserve held (included in ending balance) | $500.00 |
| Ending balance | $1,123.00 |
Math check
- Income: $1,200.00 + $1,200.00 + $50.00 = $2,450.00 ✓
- Expenses: $192.00 + $385.00 = $577.00 ✓
- Reconciliation: $1,250.00 + $2,450.00 - $577.00 - $2,000.00 = $1,123.00 ✓ (matches the stated ending balance)
- Reserve: The figures only reconcile if the $500.00 reserve is held inside the $1,123.00 ending balance and not subtracted separately. The note is written that way.
- Fee check: 8% × $2,400.00 rent = $192.00 ✓. The fee was not charged on the $50.00 late fee (8% of $2,450.00 would be $196.00). This matches "8% of rent" as labeled.
Everything reconciles.
Confirm before sending
- Figures match the official statement attached.
- The $500.00 reserve is part of the $1,123.00 ending balance, not held in addition to it. The math only works this way.
- Your management agreement charges the 8% fee on rent only, not on late fees.
- You're comfortable mentioning that Unit B's tenant paid late. It is kept brief and factual.
- The reserve description ("handle quick repairs without asking you for funds") fits your actual reserve terms with Linda.
- The sign-off is laid out as "Thanks," then "Marcus Bell / Bellwether Property Management" on separate lines. Adjust if you prefer a single line or want to add contact details.
- Rapid Rooter is the "usual plumber" mentioned in your notes. The note names them as the vendor paid and describes the fix as done by your usual plumber.
Made by a Donkley AI worker. AI can make mistakes; please review before you rely on it.